Our international design and project management teams lead and manage the delivery of key developments across the world. Meinhardt (UK) Ltd Project Manager will be responsible for all of the engineering documentation and administrative processes within the design and project management team, and the project teams.

They ensure the timely, accurate and efficient preparation and management of engineering documents. They will work closely with the company’s lead document controller to control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams and the wider project team.

A Project Manager will have at least five years of experience in operations and business management or supply chain working in a similar role or as a document controller. One of the most essential skills is the ability to document and organise everything to ensure that all engineering documents reflect our high standards.

The role also involves communicating regularly with all interested parties and the preparation of reports and presentations to the client.

General Responsibilities

• Assisting the project leads and directors on client relations on appointed schemes including representing Meinhardt at external meetings.
• Coordinate the preparation of the project management plan and ensuring their timely sign-off.
• Arrange, co-ordinate and manage project meetings with other departments, consultants and contractors in a timely and efficient manner, ensuring all relevant action points are noted and recorded.
• Working closely with the project management lead or project technical leads to ensure consistency of document submissions in adherence to the company or project document control procedures.
• Compiling reports, typing, any general admin assistance (copying, printing, scanning, filing, arranging of meeting room and diary management).
• Documenting information received within the project teams and ensuring transmission of relevant information to all project participants.
• Liaison, communication, and relationship building with other business units and projects working groups to support the achievement of the project priorities.

Specific Duties

• Have ownership and control of the delivery (quality) across the project, including the management and co-ordination of information received from both internal disciplines and external design partners.
• Responsible for checking the quality and accuracy of own work.
• To upload and download, store, manage and track company documents such as reports, specifications and drawings. Scan, organize and maintain documents, adhering to the company’s document procedures, archive inactive records in accordance with the records retention schedule.
• Developing project specific templates based on company document templates and where appropriate formatting technical documents in all electronic formats including MS Office, InDesign, Bluebeam, and NBS.
• Creation and maintenance of full audit trails for all project documents.
• Work with internal QMS auditors working to maintain ISO standards.
• To own the day-to-day operational workflow of the projects which they are involved in.

Skills and Attributes

• Very detail oriented
• Strong IT skills in Bluebeam and MS office including outlook, excel and word.
• The ability to multitask and be highly organised
• Excellent communication skills
• Ability to analyse data and come to conclusions
• Great time management skills
• Ability to follow procedures exactly
• Can work independently without much guidance

Qualifications

• First class or 2.1 degree in Architecture, Engineering, or construction Discipline
• Chartered/Fellow member of a relevant professional institution such as ICE. CIOB, APM, RICS or CIBSE

Experience

• Minimum five years work experience in a similar role or working as a document controller within the construction industry.
• Ability to demonstrate the successful delivery and completion of multiple projects in the role outlined.
• Proven track record of the management and successful delivery of complex projects in both private and public sector.
• Proven technical, engineering background, with a broad portfolio of experience in a variety of sectors including hospitality, residential, and healthcare sector.
• Understands collaboration and the need to develop internal and external relationships.
• Good communication skills who can communicate at all levels and who can present ideas effectively.
• Skilled in multi-tasking, prioritising, and managing a complex workload.

Company benefits include

• Annual Leave of 20 days plus bank holidays
• Three days of additional holiday at Christmas. This is non-contractual, the dates are set by the company and these three days are not counted in your annual leave allowance within your contract.
• Employers pension contribution.
• Life Assurance and Payment Protection Cover.
• Group Income Protection scheme, including access to Legal & General health and wellbeing services
• Flexible working hours.
• Bupa Health Insurance.
• Four company socials per year.
• Chartership support.
• Professional membership cost covered (one per year at this level, two per year once associate level).

Interested? Please send your CV and portfolio to: careers(Replace this parenthesis with the @ sign)meinhardt.co.uk